January 17, 2003
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Job Description for Open Position:

 

Administrative Assistant
Reception/ Conference Support

• General Conference Support
• Backup for Registration data entry
• Responsible for generating registration reports
• Responsible for registration reconciliation
• Responsible for maintenance of registration binders
• Keep office schedule and send daily e-mail schedule updates
• Answer Incoming calls on main switchboard
• Front office support including:
• Receive incoming shipments
• Receive guests at reception
• Turning on office equipment in the morning
• Water plants, stock kitchen
• Buy all office supplies
• Responsible for office equipment, scheduling maintenance, supplies, etc
• Primary office contact for conference inquiries (registration, logistics, etc)
• Timely processing and mailing of all Conference mailings including:
• Promotional Mailings
• Business packet mailing
• This includes the generation of reports and merged documents from e-tapestry 
• Daily processing of incoming office mail
• Distributing mail
• Processing returned mail 
• E-tapestry data entry (this includes entering conference data into the system)
• Serve on Conference Team and provides primary administrative support for team projects.
• Team note taking
• Conference Follow-up
• Conference Logistics
• Conference Supplies
• Shipping
• Support for office filing Clergy Development/ Accounting